AV Requirements
Supplying Your Slides
On Arrival at Venue
Format: Must be Microsoft Windows PowerPoint ( 16:9 ratio ).
ALL presentations to be emailed to eventadmin@hinz.org.nz by THURSDAY 20 NOVEMBER . Save your file using the format ‘ abstractID.yourname ’ , for example ‘1234.firstnamelastname.pptx’. You will find your abstract ID on all the communications regarding your confirmed presentation or in the programme listing on our website. If your PowerPoint presentation is too large to send by email, please send this via WeTransfer / Dropbox or similar. If you are unable to supply your presentation by THURSDAY 20 NOVEMBER or need to update after sending us your presentation - please see the AV team at the AV Speaker Helpdesk in the foyer on the ground floor and bring your updated presentation on a USB stick on arrival at the venue. Please ensure you do so well in advance of your session as there may be a queue for this service.
Check the time and location of your presentation. Please make yourself familiar with the location of your presenting room and ensure you are there at least TEN MINUTES before your presentation start time and make yourself known to the AV tech in the room. Facilitators will act as strict timekeepers so please start and end on time under their instruction.
Images, movie files, sounds: Ensure you embed these files into your presentation, as well as supplying the video (in MP4 format) as a separate file along with your presentation slides. Please bring your video files separately as backup in case of any file corruption. This will be tested by the AV team before your presentation. Personal laptops : A data show and laptop will be available in the room you are presenting in. You will NOT be permitted to use your personal laptop for your presentation in the session room unless this is previously agreed with our Conference Director.
Questions? please email eventadmin@hinz.org.nz .
YOUR FONTS Use at least 24pt font for body text;
bigger for headlines
YOUR SLIDES Microsoft PowerPoint Slide Ratio 16:9
6
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